How to update your meeting room technology to support BYOD?

People today are increasingly connected and reliant1 to digital information and communication “on the go” via personal smartphones and other mobile devices. In addition, this has extended to the corporate office where BYOD or Bring-your-own-device is now a norm in most meeting rooms2. Here’s three things to consider to make meeting rooms more BYOD friendly:

Assess communication needs

Meeting participants need to be able to access content and data for presentations from any type of mobile devices. Attendees should be able to have access video and audio sync playback in order that supports a variety of format. Stable connections should be available for wireless presentations and networks.

Review current hardware setup

How is your meeting room being used? Do you have plug and play hardware for wireless presentations that works with different devices, especially smartphones and tablets? Does your display support HDMI connections? Do you require a separate audio system? Do you have available LAN ports for local network? Make a list of all hardware related needs that your current setup can support.

Check software compatibility and BYOD policies

Software for wireless presentation gateways should be able to support a variety of BYO-devices across platforms to ensure meeting participants can connect and share content. BYOD policies on certain software usage that may affect network security should be reviewed or put in place.

Are BYOD policies important? 5 strategies to consider Read more.

For related technology you can check out the Arrive AirPoint wireless media gateway.

Arrive AirPoint is a perfect solution for wireless screen sharing in huddle rooms, small to medium sized meeting rooms, training or class rooms.

Less hassle with no cables, dongles or software to set up.  AirPoint connects directly to the HDMI input on a display and powered by the display’s USB port, or by using the included power adapter.

AirPoint works out of the box,  allowing users to connect to the device’ WiFi and start sharing. For an even more seamless sharing experience, AirPoint can be connected to an organization’s network wirelessly or through the built-in LAN port.